This document is an internal policy of YAPA. Use it to help develop your own agency's internal policies. You will have to make changes to suit your own context and any legal requirements which apply to you.
Policy
YAPA will provide to Board Members reimbursement of business related expenses.
Procedure
These expenses include travel costs such as public transport costs which are pre-approved in budget.
- Board members should inform the Finance Manager of any petty cash expense reimbursements.
- Expenses incurred during normal YAPA business activities, including travel reimbursement will be reimbursed by YAPA.
- Board Members must obtain written approval from Executive Officer, for additional expenditure incurred.
- Requests can be made verbally, via phone call, directly visiting the Surry Hills office, email request (post invoices in mail) or in writing.
- All reimbursement requests must have relevant invoices attached to request. The invoice must include description of transaction, date, amount and job. No payment will be made without invoices attached.
- Reimbursement of expenses to board members attending the Surry Hills office will be immediate, depending of petty cash float balance.
- All other requests will be paid to board members at the next scheduled board meeting.
YAPA will cover necessary flight costs for rural Board members.
Date adopted by the Board of Management |
21 March 2005 |
Date of commencement |
23 March 2005 |
