This document is an internal policy of YAPA. Use it to help develop your own agency's internal policies. You will have to make changes to suit your own context and any legal requirements which apply to you.
Policy
Purpose of supervision
Supervision provides an opportunity for
- support and acknowledgement of the worker
- clear direction to the worker about their work role and tasks to be undertaken. The job description, funding agreement, strategic plan, work plan, policies and procedures are the key documents which outline these expectations.
- feedback from the worker about progress on work tasks
- feedback from the supervisor to the worker about how they are performing in their role and in work tasks
- discussion of strategies for achieving and improving work
- discussion of strategies for improving team issues and the workplace environment
- reflection on how the worker is feeling and coping with workplace demands, including team and task issues
- reflection on professional development
- feedback from the worker to the supervisor about how the organization can better support them.
Procedure
All permanent staff are required to participate in supervision on a monthly basis.
A contract will be drawn up (as per the template) between each staff member and the supervisor as to how supervision sessions should be conducted.
The Executive Officer provides supervision for Grade 5 staff. The Finance & Administration Manager provides supervision to the Administration Officer.
Supervision dates will be set in advance and adequate notice will be given of meetings.
Supervision will be held off site.
Staff will fill out the template supervision form prior to the meeting (see attached) - This template requires the staff member to report on major tasks achieved since the last meeting, outstanding tasks, upcoming tasks, policy issues, meetings attended, issues raised and follow up required, upcoming leave.
The supervision template will be reviewed periodically by staff at staff meetings and staff planning days.
The staff member and the supervisor may add further notes to the supervision report at the completion of the session, ie adding a task list or agreements.
Supervision notes will be kept on the YAPA server and in a locked filing cabinet and can be accessed by both the staff member and the supervisor.
After an employee has resigned the supervision notes will be kept for a minimum of 7 years or longer if required by legislation.
Supervision meetings will start on time and be uninterrupted.
The Executive Officer will report to the Board on a monthly basis and participates in monthly external supervision meetings which focus on professional development.
Date adopted by the Board of Management |
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Date of commencement |
